A project from a deal in one step
What was sold (scope of work from the quote), the client’s contacts, agreements and documents carry over to the project; nothing needs retyping.
Manage margin
Won the deal? Turn it into a project and track hours against what’s paid
A won deal becomes a project in one step, with what was sold and the contacts inside. Hours are deducted from the paid ones, and overage shows its cost before the invoice.
Available from the Margin plan, $399/month, 5,000 transactions included
Hours
Log hoursthis month 14 of 10
Pool used up: −4
beyond the pool: 4 · to invoice 5,600 ₴
- cost of hours
- 6,720 ₴
- deal amount
- 15,000 ₴
- margin on hours
- 8,280 ₴
What it looks like without Krokul
You sold a project, and implementation starts with asking the salesperson what exactly was sold and whom to call.
Hours are logged in a task tracker, the hour limit is in the contract, the invoice is in accounting. People learn that the paid hours ran out when the client refuses to pay for the overage.
Post-project support relies on one manager’s memory: only they know who worked how many hours this month.
What Krokul does
Paid hours and a timer
The number of paid hours is recorded in the project. The timer starts from a task, a card or the top bar; hours are logged to both the project and the client.
Overage is visible right away, with its cost
As soon as more hours are worked than paid for, Krokul shows by how many hours and how much it costs at your rate, before the invoice is issued.
A completion certificate from actual hours
The completion certificate is built from hours for the period or from a contract milestone; no need to type it up again.
Everything unbilled in one list
The Unbilled screen gathers work done without a completion certificate or invoice across all clients: hours over the package, closed project months, contract milestones, won deals and subscriptions. Each row shows the amount and a “Create certificate” or “Issue invoice” button.
How it works
The deal is won, the project is created
The project is created from the deal card: scope of work, contacts, documents and the number of paid hours carry over from the quote.
Project register with counterparty, status and owner. Title Counterparty Status Owner Deadlines Support package “Standard” — 10 h/month Tekhnoservis LLC In progress Ihor Tkachenko 01.08.2026 — … Full rollout — … Tekhnoservis LLC Planned Olena Hnatiuk 31.08.2026 — 30.1… The engineer starts the timer
From a task or the project card, hours are logged automatically; adding an entry by hand takes a minute. Engineers see the hourly cost only if their role allows it.
A project task with the “Start timer” button and logged hours. Task
Assigned by: Ihor Tkachenko · 09/26/2026
Start timerlogged 2 / 3 hMy hours →
Done
Title *
Emergency recovery of the project report
The manager sees how many hours are left
Each project shows paid, used and remaining. Overage is highlighted together with its amount at the rate.
The “Hours this month” tile in the counterparty card: 14 hours, beyond the pool and the amount to invoice. Hours this month
To the hours report14 h this monthbeyond the pool: 4 h · to invoice 5,600 ₴
cost 6,720 ₴ · income for an incomplete month
The certificate is built from hours
At the end of the period, the completion certificate is assembled from hours actually worked or from a contract milestone, and the invoice from the certificate.
Work completion act built from the package and the hours beyond the package. Act No. 2026-0001Issued
09/26/2026 · Tekhnoservis LLC
Title
Work completion act — technical support, September
Document date
26.09.2026
Items 2PrintHistory 1AttachmentsOtherItems are frozen
Title Qty Price Discount Amount Technical support, 10 h/month package 1 pcs 15,000 15,000 ₴ Hours beyond the package (at 1,400 ₴/h) 3.5 pcs 1,400 4,900 ₴ Amount due 19,900 ₴ Every morning you see everything unbilled
The Unbilled screen shows how much finished work is waiting for a document and since when, in total and by client. The document is created from the row, and the row disappears on its own.
You see what you earned on the client
Margin is sales minus hours at the rate minus cost. The owner and the project manager see the same number.
Hours report by client: hours, sessions, cost, income and margin per client. Title Hours Sessions Cost Income Margin Tekhnoservis LLCbeyond the pool: 4 h · to invoice 5,600 14 h 4 6,720 ₴ 15,000 ₴ 8,280 ₴ 55.2 % Kharchprom PJSC 4 h 1 1,920 ₴ no contract Budinvest LLC 2.5 h 1 1,200 ₴ no contract Ukrlohistyka LLC 1 h 1 480 ₴ 9,000 ₴ 8,520 ₴ 94.7 % Total 21.5 h 7 10,320 ₴
Result
- Implementation starts with the work, not with questions.
- You discuss hour overage with the client before the invoice, not after they refuse to pay.
- What the project cost is known on the day it closes, not at the end of the quarter from Excel.
- Finished work makes it to the invoice: everything unbilled is visible in one list every morning.
What’s not included
Krokul isn’t a project management system with Gantt charts and task dependencies. It covers the project’s scope of work, tasks, hours and money.
Krokul doesn’t calculate payroll from hours.
Questions
Can I run a project without a deal?
Yes, a project can also be created directly; creating it from a deal saves retyping the scope of work and contacts.
What does an engineer see?
Their own tasks, hours and the project’s paid hours. The hourly rate, cost and margin only if their role allows it, and this is enforced by the server.
How is overage calculated?
Hours beyond the paid ones are multiplied by the hourly rate, either the company’s or the specific project’s. The result shows in the project right after hours are logged.
Can I handle support after the project?
Yes: you create a support project with a monthly hours package, hours are deducted from it, and an invoice is issued monthly on a schedule.
How is this different from a time tracker?
A time tracker knows the hours but not how many of them are paid for and at what rate. In Krokul, hours sit next to the contract, invoice and cost, so overage and margin are calculated without exporting to a spreadsheet.
Where do I see everything unbilled across clients?
In Documents → Unbilled: hours over the package, project months without a certificate, contract milestones, won deals and subscriptions without an invoice, across all clients, with the total in the company’s base currency.
Sell a project and see what it costs you
Win your first deal, create a project from it and start the timer. Remaining hours, overage and margin show up on their own.
Unlocked on the Margin plan together with cost and completion certificates.