Price lists and client tiers
Multiple price lists: retail, dealer, distributor, project price. A client company has a tier and terms, and its price comes from the matching price list without the rep getting involved.
Get paid
Prices by the client’s terms, not from a rep’s memory
Tier prices, quantity breaks, time-limited discount rules, a role discount cap: Krokul calculates the price and shows how it got there. Reps don’t remember prices; they see them.
Available from the Money plan, $149/month, 1,000 transactions included
Base price list
DefaultItems 7 Used in client terms 0 Default — applies to 9 clients without personal terms
| Product | SKU | Price | From qty | Changed | |
|---|---|---|---|---|---|
| Rollout, base package 40 h | SRV-002 | 96000 | 0 | 26.09.2026 | |
| Customization at an hourly rate | SRV-006 | 1400 | 0 | 26.09.2026 | |
| Customization at an hourly rate | SRV-006 | 1300 | 20 | 26.09.2026 | |
| Krokul Pro license | LIC-001 | 12000 | 0 | 26.09.2026 | |
| Krokul Pro license | LIC-001 | 11400 | 10 | 26.09.2026 | |
| Krokul Pro license | LIC-001 | 10800 | 25 | 26.09.2026 | |
| Krokul Pro license | LIC-001 | 9900 | 50 | 26.09.2026 |
What it looks like without Krokul
The price list lives in Excel in three versions. A rep takes the price from whichever one is open and knocks off another ten percent off the top of their head for a “good client”.
A tier-two dealer has been getting tier-one prices for years because of a verbal agreement long ago. The owner finds out from the annual margin report.
The “until the end of the month” promo ended two weeks ago, and quotes still go out at the promo price.
What Krokul does
Quantity breaks
One price from 1 unit, another from 10, a third from 100. Breaks are set in the price list, and the quote or order applies them automatically based on the line quantity.
Time-limited discount rules
A discount on a category, a client or a period: the rule runs from one date to another and turns itself off. A promo doesn’t outlive its plan.
Discount cap by role
A rep can give up to 5%, a manager up to 15%, anything above that only with approval. Krokul won’t let a discount through above the role’s cap; line item cost and margin are hidden from those not allowed to see them.
How it works
You set up price lists and terms
Price lists with prices and quantity breaks; discount rules with a validity period; in the client company card: tier, currency, payment terms, credit limit.
Base price list, “Items” tab: a license with price tiers from 10, 25 and 50 seats. Base price list
DefaultItems 7 Used in client terms 0 Default — applies to 9 clients without personal terms
Product SKU Price From qty Changed Rollout, base package 40 h SRV-002 96000 0 26.09.2026 Customization at an hourly rate SRV-006 1400 0 26.09.2026 Customization at an hourly rate SRV-006 1300 20 26.09.2026 Krokul Pro license LIC-001 12000 0 26.09.2026 Krokul Pro license LIC-001 11400 10 26.09.2026 Krokul Pro license LIC-001 10800 25 26.09.2026 Krokul Pro license LIC-001 9900 50 26.09.2026 The rep adds a line item, and the price is already there
In a quote or order, the price is filled in from the client’s terms and the quantity. Next to it is the explanation: “Dealer” price list, “from 10” break, “Fall −5%” rule.
Discounts within the role’s limit
A rep can change the price only within their cap. Anything above it won’t be saved until a role with higher authority approves it.
Margin visible to those who need it
Line item cost and margin are visible to the owner and managers; reps don’t see them, and this is enforced by the server, not the interface.
Result
- The price in a quote matches the client’s terms, because the system built it, not someone’s memory.
- Discounts beyond what’s allowed don’t go through, and margin doesn’t leak unnoticed.
- A promo ends when it’s meant to, on its own.
What’s not included
Krokul isn’t a dynamic pricing system with market or competitor analysis: you set the prices and rules. Cost comes from goods receipts and the catalog, not from accounting.
Questions
How many price lists can I have?
Unlimited. Typically three to five: base, two or three partner tiers and a project price list.
Can I give one client a special price on one product?
Yes, with a discount rule for that client company and product, with or without an end date. The price explanation will show exactly that rule.
What does a dealer see in their portal?
Prices for their tier with the same quantity breaks; other price lists aren’t available to them.
How is this different from a “discount” field in a typical CRM?
In a typical CRM the rep types in the price, and the discount is an arbitrary percentage. In Krokul the price is derived from the price list, tier, quantity and rules, and the discount is capped by role, so margin is controlled at the moment of sale, not in a report a quarter later.
How much does it cost?
Price lists, tiers, quantity breaks and discount rules are included in the Money plan, $149/month. Line item cost and margin come with the Margin plan.
Upload a price list and give clients tiers
Import a price list from a spreadsheet, set two tiers and one discount rule, and build your first quote where the price explains itself.
Included in the Money plan.