Get paid
The accountant records payments from the statement in one action, the rep sees the client’s debt on their record, the manager sees all debtors by aging. All three see one amount.
Available from the Money plan, $149 per month, 1,000 transactions included
| № | Recorded | Type | Amount | Due | Deal | Counterparty | ||
|---|---|---|---|---|---|---|---|---|
| №2 | 10.09.2026, 19:50 | Actual | 50,000 ₴ | — | Full rollout — Tekhnoservis LLC | Tekhnoservis LLC | ||
| №1 | 10.09.2026, 19:50 | Actual | 178,000 ₴ | — | Full rollout — Tekhnoservis LLC | Tekhnoservis LLC |
The invoice was issued from the CRM, the payment showed up at the bank, and “paid” was set on the deal a week later — or forgotten.
Who owes how much is known to the accountant on Friday. On Monday the rep calls the client asking them to pay something that’s already paid.
The promise “we’ll pay on Thursday” lives in the rep’s head. On Thursday nobody remembers it.
The accountant opens the statement, marks the expected payments in Krokul that appear in it, and confirms them in one click. The exchange rate is fixed on the payment date, and the money is applied to the oldest unpaid invoice.
An advance, a milestone payment and the balance are recorded separately within one invoice. An advance invoice is issued in one click straight from the expected payment — no re-entering line items. A refund is linked to the payment being refunded, not entered as a minus in a spreadsheet.
Debts are grouped by days overdue: up to 7 days, 8–30, over 30 — per invoice, with amount, currency and last contact. The list is visible every morning, not at month-end.
The rep records “we’ll pay on Thursday” on the client’s record, and a task to check the payment is set for Thursday. If the money doesn’t arrive, it shows in the debtors list.
The invoice is issued from the deal card. Its amount and milestones become expected payments with dates.
| Number | Title | Status | Date | Counterparty | Amount | |
|---|---|---|---|---|---|---|
| №0001 | Technical support contract, 20 h/month | Active | 10.09.2026 | Tekhnoservis LLC | 15,000 ₴ | |
| №0002 | Invoice — stage 2 (30%) | Issued | 10.09.2026 | Tekhnoservis LLC | 106,800 ₴ | |
| paid 50,000 ₴ of 106,800 ₴ | ||||||
| №0001 | Invoice — 50% advance | Issued | 10.09.2026 | Tekhnoservis LLC | 178,000 ₴ | |
| №2026-0001 | Quote: warehouse accounting, “Basic” option | Sent | 10.09.2026 | Ukrlohistyka LLC | 311,000 ₴ | |
| №0003 | Subscription fee 09/01/2026 — 09/30/2026 | Issued | 01.09.2026 | Tekhnoservis LLC | 15,000 ₴ | |
They see incoming funds on the statement and confirm the matching expected payments in one click. If only part was paid, they record it separately.
| № | Recorded | Type | Amount | Due | Deal | Counterparty | ||
|---|---|---|---|---|---|---|---|---|
| №2 | 10.09.2026, 19:50 | Actual | 50,000 ₴ | — | Full rollout — Tekhnoservis LLC | Tekhnoservis LLC | ||
| №1 | 10.09.2026, 19:50 | Actual | 178,000 ₴ | — | Full rollout — Tekhnoservis LLC | Tekhnoservis LLC |
Every invoice has its own due date, and overdue days are counted from it, not “sometime since March”. The client’s total debt is on their record, separately for each currency.
Tekhnoservis LLC
Client39012345
356,000 ₴ 1 order
14 h this month 6,720 ₴
1 active 0
5 open 4
4,800 $ 71,800 ₴
Show overdue
Partner price list
356,000 ₴
Debts are grouped: up to 7 days, up to 30, over 30 — with amounts. From a group — one click to the invoices and the client’s record.
Debtors
··Columns 6 of 9| Counterparty | Debt amount | Advance | Balance | Days overdue | Promise | ||
|---|---|---|---|---|---|---|---|
| Promelektro LLC | 83,000 ₴ | — | 83,000 ₴ | 15 days | — | ||
| Tekhnoservis LLC | 71,800 ₴4,800 $ · 71,800 ₴ | — | 71,800 ₴ | 27 days | until 09/30/2026 | ||
| Ukrlohistyka LLC | 40,000 ₴ | — | 40,000 ₴ | 22 days | — | ||
| Budinvest LLC | 24,000 ₴ | — | 24,000 ₴ | 5 days | — | ||
| Kharchprom PJSC | 17,500 ₴ | — | 17,500 ₴ | 47 days | — | ||
| Agrosvit LLC | 12,000 ₴ | — | 12,000 ₴ | — | — |
Krokul has no bookkeeping, tax reporting or payroll. It works alongside your accounting software and exchanges data with it via the API.
Yes. It is then applied to the client’s oldest unpaid invoice, or waits until someone links it to an invoice manually.
For each invoice separately, from its due date. A client with three invoices can be in three groups at once.
The exchange rate is fixed on the payment date. Client debt is tracked separately in each currency, without conversion at today’s rate.
It depends on the role: a rep sees their own clients, a manager sees everyone. The server checks this on every request.
A typical CRM has an “amount” field and a “paid” status someone has to set by hand. In Krokul a payment is a separate record with a date, amount, currency and invoice, so debt, overdue days and promises are calculated automatically, and the accountant and the rep see the same number.
In the payment form the amount is allocated across the client’s invoices, and the remaining debt is visible immediately. Due dates of several scheduled payments can be moved together, in one action from the list.
Bring your invoices over from a spreadsheet or another CRM, record payments from the statement — and the debtors list by aging appears on its own.
Included in the Money plan.