Yes. Krokul CRM integrates with Xero. A client company becomes a Xero contact, an issued invoice becomes a sales invoice, and a payment recorded in Xero closes the payment on the deal. You connect it through the Krokul app in Zapier, Make or n8n, or through the Krokul API and webhooks.
Automation platformsZapierMaken8n
When someone adds a client company in Krokul, Krokul creates the matching Contact in Xero and stores its Contact ID next to the company. A change to the Contact in Xero, such as a new email or billing address, comes back to the company in Krokul. The accountant finds the Contact before the first invoice.
An invoice issued from a deal creates the Sales Invoice in Xero with the same lines, amounts and due date. The Xero Invoice ID stays on the Krokul invoice, so every later change finds the same record. Xero can send the invoice to the client by email, and Krokul keeps the status in sync.
A Payment recorded or reconciled in Xero arrives in Krokul as a received payment on the matching invoice. The debt of the client company drops, the deal shows the invoice as paid, and invoice.paid fires once the invoice is covered in full. The sales team sees the money without asking the accountant.
When a Sales Invoice in Xero goes overdue, Krokul creates a task for the account manager and adds a note to the deal. The manager sees the overdue Invoice next to the correspondence with the client and can promise a payment date in the same place.
| Xero | Direction | Krokul | When |
|---|---|---|---|
| Contact | Krokul ↔ Xero | Client company | A company is created or changed in either system |
| Sales Invoice | Krokul → Xero | Invoice (document) | An invoice is issued in Krokul |
| Sales Invoice status (authorised, paid, voided) | Xero → Krokul | Invoice status on the deal | The Xero invoice is updated |
| Payment | Xero → Krokul | Payment (fact) on the invoice | A payment is recorded or reconciled in Xero |
| Overdue Sales Invoice | Xero → Krokul | Task for the account manager and a note on the deal | The invoice passes its due date |
Yes. Krokul integrates with Xero through the Krokul app in Zapier, Make and n8n, and through its API and webhooks.
Client companies sync both ways with Xero contacts. Invoices go from Krokul to Xero, and their status comes back. Payments and overdue invoices come from Xero to Krokul.
A Xero organisation and a user who can approve access to it. Zapier lists Xero as a premium app, so a flow built there needs a paid Zapier plan, and Zapier also asks for a paid Xero account with Standard or Adviser permissions.
In Zapier, Updated Sales Invoice is an instant trigger, and most other Xero triggers, including New Payment, are polling, so the delay follows your Zapier plan. Krokul itself sends its webhook as soon as the event happens.
No. Xero stays the book of record for accounting. Krokul keeps the sales side of the same invoices and payments, so the team sees debt and paid status inside the deal.
Credit notes, bills and bank transactions stay in Xero. Krokul keeps the sales side, which means companies, invoices and the payments that settle them.
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Xero is a trademark of Xero Limited. Krokul is not affiliated with Xero.
