# Stock, reservations and receipts — so you never sell what you don’t have

A rep sees stock and reservations when adding a quote line. An order reserves goods with an expiry, a supplier receipt tops up stock, and the movement log shows where it all went.

**In short.** Krokul is a B2B CRM with its own inventory for distribution: a catalog with variants (color, size), bundles and categories, UKTZED and DKPP product codes; stock levels across several warehouses; order reservations with an expiry date that release on their own; supplier receipts with the purchase price (it feeds the weighted average cost for margin); transfers between warehouses, adjustments and a movement log. There is no WMS warehouse logistics (bin locations, picking, labeling).

**Who it’s for:** B2B distribution and wholesale; manufacturers with a finished-goods warehouse; integrators selling equipment with installation.

**Plan:** Available from the Margin plan, $399 per month, 5,000 transactions included

## What it looks like without Krokul

1. Stock lives in the accounting system, orders in the CRM. A rep promises to ship tomorrow, but the goods are already gone — a colleague sold them an hour ago.
2. Goods get set aside “for a client” verbally. Two weeks later the client hasn’t paid, the goods are still sitting there, and another buyer was turned away.
3. A shipment arrived, but stock was only updated on Monday. For three days reps were telling buyers it was out of stock.

## What Krokul does

### Stock and reservations right in the quote

When adding a line you see: in stock, reserved, available. Selling more than is available is only possible deliberately, marked as “backorder”.

### Reservations with an expiry date

An order reserves goods for a set time — until payment or a date. When it expires, the reservation releases on its own and the goods are available to others again.

### Receipts with the purchase price

A shipment is received into a warehouse with quantity and price; stock updates immediately, and the batch price updates the product’s weighted average cost for margin.

### What to order from suppliers

Products whose available stock has reached the reorder point or fallen below the minimum are collected into one list with the missing quantity — never less than the supplier’s minimum order. The list exports as a file split by supplier, with their SKUs.

### Multiple warehouses and a movement log

Stock by warehouse, transfers between them, adjustments with a reason. Every movement is logged with a date, author and document.

## How it works

1. **Catalog with variants** Products with variants and bundles, categories, codes, units. Import from a supplier’s spreadsheet — with price and stock updates.
2. **An order reserves** A deal with line items places a reservation in the selected warehouse with an expiry date. Available stock for other reps drops at the same moment.
3. **A receipt replenishes** A supplier shipment is received with a document: quantity, purchase price, warehouse. Stock and average cost are updated, the batch price is in the log.
4. **A shipment writes off** A delivery note from the deal writes the goods off the warehouse and releases the reservation. The movement log shows the full path of every unit.

## Result

- Two reps can’t sell the same item: everyone sees the reservation at the moment of sale.
- Goods don’t sit “reserved for a client” forever — the reservation expiry releases them.
- Stock updates the moment goods are received, not at the end of the week.

## What’s not included

Krokul is not a WMS: there are no bin locations, order picking, labeling or barcode terminals. There is no production planning or raw-material accounting either. For a large warehouse, Krokul exchanges stock with your accounting or warehouse system via the API. Cost for margin is the weighted average of receipts across the company; FIFO is available on request.

## Questions

### How many warehouses can I run?

Several — as many as your locations; stock is visible per warehouse and in total.

### What happens to a reservation if the client doesn’t pay?

After the expiry date the reservation releases on its own; the rep sees this on the deal and can renew it deliberately.

### Can stock be synced with an accounting system?

Yes, two-way via the API: receipts and write-offs can come in from outside, and reservations can go out.

### How is this different from inventory in an accounting system?

An accounting system doesn’t know your deals and reservations, so a rep sees total stock rather than available stock. In Krokul stock, reservations and orders live in one database, and the quote shows the truth at the moment of sale.

### How much does it cost?

Catalog and stock levels from the Money plan; reservations, receipts with purchase price and multiple warehouses on the Margin plan, $399 per month. Delivery notes and receipts count as transactions.

### How do I run a stock count?

On the product record, in the movements tab: a stock count corrects the level to the actual quantity, and a transfer moves goods between warehouses. Every movement is logged with author and time.

### How do I know when it’s time to reorder?

Set a reorder point or minimum stock on the product record. When available stock reaches it, the product appears in the “What to order” list with the missing quantity, and a button in the catalog shows how many such items there are. The list exports as a file for the supplier.

## Upload your catalog and place your first reservation

Import products from a spreadsheet, set up a warehouse — and the next order reserves goods with an expiry date. Receipts will top up stock and the average cost.

Unlocks on the Margin plan together with cost and completion certificates.

## Next in the chain

- [Tickets with SLA, right next to the client’s subscription](https://krokul.com/en/solutions/tickets/index.md)
- [Prices by the client’s terms, not from a rep’s memory](https://krokul.com/en/solutions/price-lists/index.md)
- [Dealers place orders themselves, at their own prices](https://krokul.com/en/solutions/portal/index.md)
- [Quotes from the catalog at the client’s prices, with no retyping](https://krokul.com/en/solutions/quotes/index.md)
- [A forty-line order in a minute, not half an hour](https://krokul.com/en/solutions/picker/index.md)

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App: https://app.krokul.com/ · API: https://app.krokul.com/api/v1/docs