# Productive.io alternative for B2B companies that sell more than hours

Productive.io is agency and consultancy software built around projects. Krokul is a B2B CRM where one deal carries quotes, stock, portals, MRR and project hours.

- Stock and reservations for a deal
- Client and partner portals
- Subscriptions with MRR movements

## Krokul and Productive.io, process by process

As of October 2026. Competitor facts checked on 8 October 2026 against the vendor’s public sources; prices are the vendor’s list prices, excluding taxes.

| Criterion | Productive.io | Krokul |
|---|---|---|
| Deal → quote → contract → invoice → payment | Partly — Pipelines with deal to project; quotes and contracts not found | Yes — In one deal card, payments from bank statements |
| Project, hours, certificate from hours | Yes — Projects, budgets and time tracking — the core of the product, from Essential | Yes — Project from the deal, timer, certificate from hours |
| Project and client margin | Yes — Project profitability | Yes — Revenue minus the cost of hours and cost of goods |
| Subscriptions and MRR | Partly — Recurring budgets on Professional; MRR not found | Yes — MRR movements, scheduled invoices, month close |
| Client price lists and terms | Not found — not found in public documentation | Yes — Price list by tier, quantity breaks, credit limit |
| Stock and reservation for a deal | Not found — not found in public documentation | Yes — Reservation with an expiry date, free stock |
| Client portal | Partly — Clients are invited into projects free of charge | Yes — Orders at the client’s prices, documents, payments |
| Partners: deal registration and rewards | Not found — not found in public documentation | Yes — Partner portal, registration for a set period, scheme-based rewards |
| API and MCP | Partly — API from Essential; webhooks on Ultimate | Yes — Public API v1, webhooks, MCP server |
| Pricing model | Per user per month: Professional $24–25; minimum 3 seats | Unlimited users; $0 / $149 / $399 per month for depth of the chain |
| Where data is stored | Not found — Hosting location not found in public documentation | Yes — European Union |

## Who Krokul fits

### Who Krokul is for

B2B companies with a long sales cycle, where a deal continues into a contract, invoices, payments, a project, hours and margin: integrators and implementation firms, SaaS and subscription services, agencies and project firms, software vendors with partners, B2B distribution.

### Who Krokul is not for

B2C retail, point of sale and shops, warehouse logistics (WMS), manufacturing ERP, and teams whose main need is marketing automation or a mobile app for staff. Krokul’s honest limits: no 2FA or SSO, no e-signature, no Gantt charts, no direct bank connection and no report builder; Google Calendar sync is one-way.

## Questions and answers

### How does Krokul handle retainers and hours?

Krokul tracks hours against a client’s package with overage priced before the invoice, builds the completion certificate from actual hours, and calculates client margin at a company or project rate.

### Which one is better for selling equipment plus services?

Krokul: one deal holds catalogue items with a stock reservation and the services, quotes come in options, and after the win the project, hours and certificate follow from the same deal.

### Can clients and partners work in Krokul?

Yes. Clients order at their own prices and see documents and payments in their portal; partners register deals for a set period and see their reward under a scheme.

### How do the pricing models differ?

Productive.io is priced per user, with a minimum of 3 seats. Krokul has unlimited users on every plan: Deals $0, Money $149 and Margin $399 per month.

### Where is Krokul’s data stored?

In the European Union. Permissions are defined by roles and checked by the server on every request, so team members don’t see rates or margin unless their role allows it.

## About this data

As of October 2026. Information about Productive.io comes from the vendor’s public sources, checked on 8 October 2026: productive.io/pricing, productive.io/trust/gdpr-compliance. “Not found in public documentation” means exactly that, not “can’t do it”. Spotted an outdated fact? Tell the assistant in the chat on this page — your message reaches our team, and we’ll correct the page with a new check date. Productive.io is a trademark of its owner; Krokul is not affiliated with Productive.io.

## Test it on a real deal

Add one real deal and take it to a quote for free. Then contract, invoice and payment on the Money plan.

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App: https://app.krokul.com/ · API: https://app.krokul.com/api/v1/docs